We are looking for an enthusiastic and highly organised Remote Office Administrator to join our small but dynamic team. The successful candidate will play a crucial role in supporting the CEO, Event Manager, and Membership Manager in their daily tasks, ensuring the smooth operation of our remote office, and contributing to the overall efficiency and effectiveness of Surrey Hills Enterprises.
Key Responsibilities:
– General Administrative Support:
– Provide administrative support to the CEO, Events and Membership Manager.
– Assist with scheduling and planning meetings, workshops, and events.
– Prepare and distribute agendas, minutes, and other documents for meetings.
– Maintain and update digital records, databases, and filing systems.
– Event Coordination:
– Assist in the planning and execution of Surrey Hills Enterprises events, including the Surrey Hills Wood Fair, Artisan Markets, and other member events.
– Liaise with event participants, suppliers, and volunteers to ensure successful event delivery.
– Manage and liaise with stallholders leading up to an event.
– Contact stallholders for feedback and to rebook for future events.
– Member Services:
– Support the Membership Manager in managing member communications and inquiries.
– Assist with the administration of membership applications, renewals, and benefits.
– Coordinate event logistics such as booking venues, creating joining instructions, preparing name badges, co ordinating catering requirements
– Help organize member events, meetings, and workshops.
– Add new members to Hubspot, wordpress, and Mailchimp.
– Monitor and update Member events on WordPress.
– Monitor and update Members via WhatsApp.
– Collate responses from Member surveys.
– Maintain the quality of the data in Hubspot.
– Communication and Marketing Support:
– Assist in the creation and distribution of newsletters, press releases, and promotional materials.
– Collect quantitative and qualitative marketing data for KPIs.
– Photography Management:
– Maintain a library of photographs in our sharepointdirectory.
– Guide to the Surrey Hills 2026:
– liaise with members on their entry texts
– Collate the entries for the guide.
– E-Commerce:
– Maintain product listings and liaise with Members on the Surrey Hills eshop
– Corporate Portfolio:
– Update the corporate portfolio.
Qualifications and Skills:
– Proven experience as an Office Administrator, Administrative Assistant, or similar role.
– Excellent organizational and multitasking abilities.
– Strong written and verbal communication skills.
– Proficiency in Microsoft 365 Office Suite (Word, Excel) and Microsoft Teams.
– Experience with WordPress, Hubspot, or similar CRM systems.
– Experience with event coordination is a plus.
– A positive attitude, proactive approach, and a willingness to learn.
– Passion for sustainability and community development is highly desirable.
Benefits:
– Competitive salary and benefits package.
– Opportunities for professional development and growth within the organization.
– A supportive and collaborative remote work environment.
– The chance to contribute to meaningful projects that promote sustainability and community engagement in the beautiful Surrey Hills.
How to Apply:
Interested candidates should send their CV and a cover letter outlining their suitability for the role to maggie@surreyhillsenterprises.co.uk by February 28th
Surrey Hills Enterprises is committed to fostering a diverse and inclusive workplace. We encourage applications from all qualified individuals, regardless of race, gender, disability, or any other characteristic protected by law.
For more information about Surrey Hills Enterprises, please visit our website at www.surreyhills.org